Personal documents

Personal Documents HeaderCertified Translation of Personal Documents

Immigration • Vital Records • School Transcripts • Diplomas • Bank Statements • Birth Certificates • Marriage Certificates • Death Certificates • Legal Documents • Genealogy Research  …and more.

Verbio is dedicated to serving our local, national, and international communities.  We translate hundreds of personal documents each year.

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Below are answers to some of the most common questions people have about personal document translation.

(tap or click each question to see the answer)

LanguagesWe can translate ANY language into ANY other language. For a list of just some of the languages we translation, tap or click here.

CoA Seal
Yes! We offer certified translations that are notarized by a Notary Public to satisfy requirements of some employers, universities and government agencies such as the United States Immigration and Customs Enforcement (ICE, formerly USCIS). However, it is your responsibility to determine if you need a certificate of accuracy and how many certificates you require. We recommend that you ask the party who is receiving your document(s). If you are unsure, we recommend one certificate of accuracy per document.

The governments of many nations have very strict protocols for accepting translations. Certain documents must be presented with a signed and notarized Certificate of Accuracy. In other cases, the translator needs to have passed specific tests or to hold certain types of credentials or authorizations from that country’s government. Verbio’s certified translations are known to be accepted for legal purposes in these countries:

  • Angola
  • Belgium
  • Canada
  • Costa Rica
  • Ecuador
  • France
  • Germany
  • Italy
  • Mexico
  • Russia
  • Spain
  • United Kingdom
  • United States

The Consulate of France recognizes Virginia Joplin (CEO of Verbio) as a Sworn Translator or Traductrice assermentée. She is among the scarce handful of translators in the western United States certified by the French Consulate to hold this credential. Information from the French Consulate

The Consulate of Spain recognizes Verbio as an Authorized Translator (category #2) for official documentation. Information from the Spanish Consulate

Verbio’s affiliate office in Munich, Germany is headed by a Sworn Translator publicly appointed by the German Courts.


We make an effort to reasonably match your basic formatting whenever possible. For documents that require more specific layout such as complex tables, an additional formatting fee may apply.


A typical project is completed within no more than 3-4 business days.

We can accept your documents in several ways.

1. Upload a photo from a scanner, smart phone or mobile device and use our quote request form

Notes: Please scan at high-quality to ensure we can read your documents. Also, some documents have raised stamps or seals that may not be easily scanned.

Office2. Bring your document(s) to our office

Notes: You can bring your document(s) directly to our office Monday through Friday between the hours of 9:00 am to 3:30 pm. Tap or click here for location and directions.

   Fax   3. Send by Fax 503-575-9168

Notes: Please fax at high-quality to ensure we can read your documents. Also, some documents have raised stamps or seals that may not be easily faxed. If you’re concerned that you cannot fax this properly, please contact our office or bring your document(s) to our office.

We can send the delivery to you for an additional fee of $20.00.

Apostilles are issued by the state government only. For information about apostilles from each U.S. state, visit the following website and select your preferred state:

If your document was issued in another country, you can find a list of country authorities here:

USCISUSCIS and the Immigration Reform Executive Action

We help hundreds of people every year translate documents for immigration. It is important to understand the recent changes to immigration law as described by U.S. Senate bill s.729 and the United States Citizenship and Immigration Services (USCIS). For more information, tap or click the links below:

• Development, Relief, and Education for Alien Minors Act of 2009 (“DREAM Act”)
• Consideration of Deferred Action for Childhood Arrivals Process
• President Obama’s Immigration Reform Executive Action

Our office is open Monday through Friday between the hours of 8:00 am to 4:00 pm.