Certified Translation of Personal Documents
Immigration and USCIS • Birth Certificates • Marriage Certificates • Death Certificates • Vital Records • School Transcripts • Diplomas • Bank Statements Legal Documents • Genealogy Research… and more. We translate hundreds of personal documents each year.
FREQUENTLY ASKED QUESTIONS
Answers to common questions about personal document translation.
Which languages do you translate?
We can translate ANY language into ANY other language. For a list of just some of the languages we translate, tap or click here.
Can you provide a certified translation?
Yes! We offer certified translations that are notarized by a Notary Public to satisfy requirements of many employers, universities and government agencies. Our Certificate of Accuracy is printed on company letterhead, identifies Verbio as a professional translation firm, attests that the translator is a professional translator for the stated language combination, and that the translation is a true and accurate rendering of the original document. This Translator’s Certificate of Accuracy is attached to a print-out of the translation on company letterhead and a copy of the original document you provided to us. This statement is signed by a company representative and a notary; optionally it is stamped according to rule for certain jurisdictions. Our certified translations are commonly accepted by:
- United States Citizenship and Immigration Services (USCIS)
- Passport applications or renewals from the U.S. State Department
- Consulate of Spain (Verbio satisfies special credential requirements for traductores jurados)
- Consulate of France (Verbio satisfies special credential requirements for traducteurs agréés)
- Departments of Motor Vehicles
- Medical Boards, Nursing Boards, Board of Pharmacy, etc.
- Doctors’ offices or health insurance companies for medical records
- University admissions offices (we translate your transcript, then refer you to a qualified firm that performs equivalency assessments, if needed)
- Court rulings, such as judgments of divorce and child support orders
- Financial records for banks or mortgage lenders
Ultimately, it is your responsibility to tell Verbio if you need a certificate of accuracy and the particular rules for the institution where you are submitting your documents.
Will it look like my original document?
We make an effort to reasonably match your basic formatting whenever possible. For documents that require more specific layout such as complex tables, an additional formatting fee may apply.
What will I receive?
We will provide:
- PDF file of the translation (emailed)
- 1 paper set of the translation and copy of source document for your personal records
- 1 paper set of the certified translation and copy of source document for official uses
How long will it take to translate my document(s)?
A typical project is completed within no more than 3-4 business days. If you need it sooner, let us know and we’ll let you know if we can meet your deadline.
Can you mail the translation to me?
At present, we are mailing all certified translations, rather than meeting with customers in our offices. Our certification fee includes standard USPS postage, first class or priority mail. If you would like international shipping or overnight courier, we will make reasonable efforts to accommodate and simply pass along any excess cost.
How do I get the document(s) to you?
We can accept your documents in several ways. Verbio does not require your original documents, just clear photos or scans or photocopies. However, some jurisdictions may require that our translation be attached to your original; please read their instructions carefully.
1. Upload a photo from a mobile phone, tablet or scanner and use our quote request form.
Notes: Please use the high-quality setting to ensure we can read your documents. Also, some documents have raised stamps or seals or content on the back side of the page, please make sure we can see everything.
Our Oregon office is open Monday through Friday between the hours of 8:00 am to 4:00 pm (Pacific). We are answering phones, mail and e-mail during that time. At the moment we are not accepting drop-in visitors. Please contact us if you need a special appointment. Tap or click here for location and directions.
3. Send by Fax 503-941-5511
Notes: Please fax at high-quality to ensure we can read your documents. Also, some documents have raised stamps or seals that may not be easily faxed. If you’re concerned that you cannot fax this properly, please contact our office or bring your document(s) to our office.
Can you help with my apostille?
Only a Secretary of State’s office can issue apostilles, which authenticate or legalize a public instrument for use in a foreign country.We can provide a signed, sealed, and certified translation witnessed by an Oregon notary. The advantage of working with a translator who is pre-approved by the Consulates of France and Spain means our translations are usually accepted for official purposes in France or Spain, without an apostille. It doesn’t hurt to obtain an apostille anyway, but your legal advisor in that country makes the final determination on if/what needs to be legalized.
- If you need an apostille to authenticate the original English document, you must obtain that from the Secretary of State’s office in the state where this document originated. For example, if the vital record or legal document was witnessed by a lawyer/notary in New Hampshire, it must be sent to the Secretary of State in Concord, NH to obtain an apostille.
- If you need an apostille to authenticate the translator’s certification, it needs to be sent to the Corporation Division in Salem, Oregon (https://sos.oregon.gov/business/pages/how-to-get-authentication-apostille.aspx). We can guide you through this easy process.
For information about apostilles from each U.S. state, visit the following website and select your preferred state:
If your document was issued in another country, you can find a list of country authorities here:
Where are you located?
What are your hours?
Our Oregon office is open Monday through Friday between the hours of 8:00 am to 4:00 pm (Pacific). We are answering phones, mail and e-mail during that time. At the moment we are not accepting drop-in visitors. Please contact us if you need a special appointment. We are answering phones, mail and e-mail during that time.